Private Limited Company Registration

What is a Private Limited Company?

A Private Limited Company is a registered business structure under the Companies Act, 2013. It is a separate legal entity from its owners, with the ability to enter into contracts, hold property, sue and be sued in its own name.

The company must have at least two directors and two shareholders. The same individuals can act in both roles. The maximum number of members allowed is 200. It also requires a registered office address within India.

This structure is commonly chosen by startups, small to mid-sized enterprises and professional service firms that want to limit personal liability and bring in equity investors as the business grows.

At MSA, we help you register your Private Limited Company from scratch. We'll be with you starting with name selection and ending with your Certificate of Incorporation, PAN, TAN and other statutory documents.

Who Should Register a Private Limited Company?

Not every business needs to start with a Private Limited structure. But if you are planning to grow, take on investors or deal with larger clients - this format will give you both the credibility and flexibility.

You may consider registering a Private Limited Company if you are:

• Starting a business with co-founders or multiple shareholders.
• Looking to raise equity investment from individuals, angel networks or VCs.
• Building a brand that needs legal separation from personal identity.
• Planning to issue ESOPs or allocate equity to employees in the future.
• Applying for loans, government tenders or partnerships with large organisations.

We will help you understand if a Private Limited Company is the right structure for your plans. Or, on the other hand suggest a better alternative based on your goals.

Benefits of Private Limited Company Registration

Registering as a Private Limited Company offers several practical advantages - especially if you are building something that will grow over time. It will give your business a legal backbone while helping you plan for future expansion, investment and credibility.

Here is what makes it a preferred choice for many founders and business owners:

• Limited liability protection: This protects your personal assets - like your house, savings or car - from business debts or legal issues linked to the company.
• Separate legal identity: This means the company can enter into contracts, own property and be held accountable independently of its shareholders or directors.
• Better credibility: This helps when applying for bank loans, working with large vendors or participating in government contracts - where a registered company is often required.
• Scalability: This structure makes it easier to issue shares, bring in new investors or even convert to a public limited company in the future.
• Structured control and ownership: Here, everything from voting rights to shareholding percentages is documented - reducing ambiguity between founders and future investors.

At MSA, we help you understand not just how to register your company - but why this structure might serve you better than others. And we guide you through every step involved.

Documents Required for Private Limited Company Registration

For a smooth registration process, a few documents are needed from each director and shareholder, as well as for the proposed office address. We help you prepare and submit these in the correct format.

• PAN and Aadhaar of all directors and shareholders - for identity verification and MCA filings.
• Passport-size photographs - recent digital copies for online submission.
• Registered office proof - rental agreement, sale deed or co-working space agreement, along with NOC from the property owner.
• Consent letters in Form DIR-2 - signed declaration by each director agreeing to act in that capacity.
• Specimen signature - required for backend registrations such as EPFO.
• Board resolution - if the office premises are owned or leased by a company.

We will guide you through each of the above, help you draft the formats where needed and make sure that your documents meet the requirements of the Registrar of Companies.

Private Limited Company Registration Process

Registering a Private Limited Company involves a series of filings and verifications with the Ministry of Corporate Affairs (MCA). While the forms may look straightforward, the steps must be done in the right order, with supporting documents ready and correctly formatted. That is where we support you - right from the start.

Step 1: Name Reservation (SPICe+ Part A)

We begin by helping you select two suitable names based on your business objectives. These are submitted using the SPICe+ Part A web form. The MCA will check for similarity with existing companies, LLPs and trademarks. If approved, the name stays valid for 20 days and can be extended further if needed.

Step 2: Apply for DSC and DIN

We assist all proposed directors and subscribers in obtaining Digital Signature Certificates (DSC). Director Identification Numbers (DIN) are automatically issued during incorporation, so no separate DIR-3 filing is needed unless the person already holds a DIN.

Step 3: Drafting MOA and AOA

We prepare your Memorandum of Association (MOA) and Articles of Association (AOA) based on your business goals. These documents define your company's purpose, structure and internal rules - and must be submitted in e-format.

Step 4: Filing SPICe+ Part B and Other Forms

This includes the main incorporation form (SPICe+ Part B), along with e-MOA, e-AOA, AGILE-PRO-S and other attachments like DIR-2 and NOC. We handle all submissions through the MCA portal and track the filings end-to-end.

Step 5: OTP Verification (AGILE-PRO-S)

As part of the incorporation process, one director must complete email and mobile OTP verification through the AGILE-PRO-S form. We will walk you through this step to avoid delays or lockouts.

Step 6: MCA Login and DSC Registration

Each director and subscriber must have their DSC registered on the MCA V3 portal. We help you create MCA logins, verify them through OTPs and complete the DSC registration process correctly.

Step 7: Incorporation Approval and Other Registrations

Once approved, you will receive the Certificate of Incorporation along with PAN, TAN, ESIC, EPFO and Labour Identification Number (LIN). Bank account setup is also triggered automatically. We can additionally help you apply for GST and Shop & Establishment registration, if needed.

Step 8: File Form INC-20A (Commencement of Business)

Within 180 days of incorporation, a declaration must be filed with proof of capital received. We help you file Form INC-20A along with the bank statement or other valid proof showing receipt of subscription money.

Throughout this process, we stay on top of every filing, portal update and compliance rule - so you do not have to second-guess any step.

How MSA Supports You

Registering a company may look like just filling a few forms - but behind every approval is a checklist of documents, validations and follow-ups. At MSA, we step in not just to file - but to guide, prepare and get your company incorporated without stress or confusion.

Here is what our support looks like in practice:

• Name planning and availability check: We help you choose business names that align with your activity and stand a better chance of approval under the Companies Incorporation Rules.
• Document review and formatting: From NOC to DIR-2, we prepare, verify and format every supporting document as per MCA standards.
• Drafting of MOA and AOA: We write these based on your business goals, capital structure and shareholding pattern - so that there are no loose ends later.
• End-to-end filings: We handle all forms - SPICe+ Part A and B, AGILE-PRO-S, e-MOA, e-AOA and INC-20A - on your behalf through the MCA V3 portal.
• Help with OTPs, DSC registration and MCA login: We assist each director or subscriber in completing the MCA login and DSC validation - one of the most common stumbling blocks.
• Follow-up for approvals: In case the MCA requests clarifications or resubmissions, we handle the entire communication with the Registrar of Companies.

In short, we take the entire registration process off your hands - while keeping you informed at each stage. No form is filed without your review. No step is skipped. No surprise emails from the MCA.

Our Key Experts For Private Limited Company Registration

Frequently Asked Questions

1. Can I register a Private Limited Company with my family members?

Yes, you can. As long as there are at least two individuals - both having valid PAN and Aadhaar - they can act as directors and shareholders. Many family-run businesses start this way and later bring in external investors or directors when needed.

2. Is there a minimum capital requirement?

There is no mandatory minimum capital for incorporating a private limited company. You can even start with ₹10,000 as authorised capital. What matters is that the capital must be declared and eventually received in the company's bank account.

3. Is GST registration compulsory after incorporating a company?

Not always. GST is required only if your turnover exceeds ₹20 lakhs (₹10 lakhs for special category states) or if you are doing inter-state sales or e-commerce. We will help you decide whether to apply during incorporation or later.

4. How long does the entire registration process take?

Typically, 7 to 10 working days - if documents are in order and MCA approvals come through on time. Name approval usually takes 2 to 3 days and the rest of the steps move quickly with proper follow-up. We monitor timelines closely to avoid unnecessary delays.

Register Your Private Limited Company with MSA

Registering a Private Limited Company is the first step towards building a legally recognised, scalable and credible business. MSA provides a seamless, hassle-free registration experience, from paperwork to post-incorporation compliance.

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